August 10-12, 2011

National Executive Minutes

August 10-12, 2011

Calgary, AB

Chairman John MacLennan National President
Members Mary Chamberlain Executive Vice-President
Debbie Graham Vice-President (NL/NB)
Terry Kiley Vice-President (NS)
Philippe Turcq Vice-President (QC)
Paulette Barker Vice-President (NCR)
Serge Desbiens Vice-President (ON)
Dale Buck Vice-President (MB/SK)
Blair Winger Vice-President (AB/North)
T. Mark Miller Vice-President (BC)
Daniel Verreault Vice-President (NPF)
Clay Joyce Vice-President (CSE)
Patricia McGrath Human Rights Advisor
Recording Secretary Sandra Montpetit

WEDNESDAY, AUGUST 10

OPENING REMARKS

The National President welcomed members to the last meeting of the National Executive for this mandate.

The harassment statement was read aloud and Human Rights Advisor McGrath was named intervener.

The hours of sessions were set as follows:

Wednesday, August 10, 9:00 -12:00 / 1:30 to 4:30
Thursday, August 11, 9:00 -12:00 / 1:30 to 4:30
Friday, August 12, 9:00 -12:00 / 1:30 to 4:30

The National Executive remains in session during and until the close of convention.

The agenda was adopted as amended.

The minutes of the previous meeting were adopted.

STANDING ITEMS

Air Command– VP Turcq presented a written report (Annex 1).m/s/c – Turcq/Buck

Last meeting attended with VP Buck was on June 8, still awaiting the minutes of that meeting.

RV 1 – CARRIED

DCC – VP Turcq presented his written report (Annex 2).m/s/c – Turcq/Desbiens

The site visits continue with expert hired Consultant, Tim McGrath.There are still more to follow until mid-October; request for org charts in advance of site meetings.Reports will be finalized and the National Executive will decide what to do with them at that time.

RV 2 – CARRIED

EAP
  – VP Winger gave a verbal report and asks that all officers forward important documents and information to the OPI who will take over this portfolio in the next mandate to ensure consistency.

GLT  – VP Miller presented his written report (Annex 3).m/s/c – Miller/Chamberlain

RV 3 – CARRIED

REGIONAL REPORTS

Nova Scotia  – VP Kiley presented his written report (Annex 4).m/s/c – Kiley/Turcq

VP Kiley outlined various meetings he attended in the past months, including the JLP Duty to Accommodate pilot program in July.  This workshop was designed to promote awareness and to familiarize employees and managers of the meaning of Duty to Accommodate.

RV 4 – CARRIED

Quebec  – VP Turcq presented his written report (Annex 5).m/s/c – Turcq/Verreault

VP Turcq informed the officers that he has been busy working on local issues in the areas of Valcartier and St-Jean, these are not yet entirely resolved.

RV 5 – CARRIED

PREVIOUS BUSINESS

Forum for discussion between regions  – VP Turcq opened a discussion with the Officers on the possibility of having a forum for UNDE members to share information. It was agreed that a tool needs to be designed for members to have open dialogue on similar issues, ensuring facts are shared as opposed to opinions.

This National Executive is mandating the next body of Officers to explore every avenue to come to an agreement on the proper forum for UNDE.

NATIONAL OFFICE 

Executive Vice-President  – EVP Chamberlain presented her written report (Annex 6) .m/s/c – Chamberlain/Turcq

The EVP Report includes USO reports, the COMTRA report and the updated list of members who received training across the country.

EVP Chamberlain informed the group that the UNDE website covering the grievance process is being updated and will also include common grievance language as requested by many regions. There is also some concern about the UNDE website not being user-friendly, this will be dealt with in the Fall to ease navigation for members.  It was also noted that a form letter needs to be developed for the new discipline process module to identify ESA members’ obligations in a legal strike situation.

RV 6 – CARRIED

Communication Security Establishment  – VP Joyce presented her written report (Annex 7).m/s/c – Joyce/Chamberlain

The Local has been busy with the fight back campaign. With the assistance of Mediastyle, a report will be presented to select government committees. The campaign will pick up speed again in September when Parliament is back in session.

RV 7 – CARRIED

THURSDAY, AUGUST 11

Human Rights  – Presentation by teleconference by Sister Shirley Ryan (Annex 8) m/s – Desbiens/Chamberlain

Sister Ryan proposed a new HR program with clearly defined roles and responsibilities to build leaders at all levels within UNDE.  She felt it would motivate, educate and train the membership in order to provide an exceptional HR service to all members.

There were some questions from the Officers on how this would work compared to the structure that is in place now.

By a show of hands, the Officers voted to refer back with instruction for next mandate.CARRIED

Resolution: Staff Pension Plan  – m/s/c – Chamberlain/Graham

Normand Frenette from Buck Consultants explained to the group a change to the UNDE Staff Pension Plan which would improve it for elected officers.

EVP Chamberlain requested that the preamble to the text state that the top-up difference is of public service salary to their union salary.

RV 8 – CARRIED

Motion by VP Graham to amend the hours of session this week during National Executive, seconded by VP Joyce.Lunch will now be from 11:30am to 1:00pm in order to allow members to have lunch before it gets too busy. CARRIED

Joint Learning Program  – VP Buck outlined how the program is not benefitting all members even though this is a negotiated agreement. Some members who live in outlying areas are not able to access this program. Also, it is supposed to be a joint program with union & management, however most of the time the facilitators are from neither.  There needs to be a consistent approach to ensure the program runs smoothly and for what it was intended.

REGIONAL REPORTS

Ontario  – VP Desbiens presented his written report (Annex 9).m/s/c – Desbiens/Joyce

VP Desbiens informed the group that there are rumours that the base in London might close and that the services will be dispersed and taken over by other bases in the Ontario Region.

RV 9 – CARRIED

National Capital Region  – VP Barker presented her written report (Annex 10).m/s/c – Barker/Turcq
VP Barker explained that there is a realignment of duties but that she was told there would be no jobs lost.

RV 10 – CARRIED

Non-Public Funds  – VP Verreault presented his written report (Annex 11).m/s/c – Verreault/Chamberlain

VP Verreault informed the group the good news that Canex had successfully re-negotiated contracts in Gagetown and Bagotville.

There was a discussion about offering an EAP program to NPF & Separate Employer members; COMTRA looking to see what’s available and how to adjust it for them.

RV 11 – CARRIED

Manitoba/Saskatchewan  – VP Buck presented her written report (Annex 12). m/s/c – Buck/Desbiens

VP Buck gave an update on activities in her Locals.

RV 12 – CARRIED

Alberta/North  – VP Winger presented his written report (Annex 13). m/s/c – Winger/Turcq

VP Winger informed the group that this was his last meeting as he will not be re-offering.

RV 13 – CARRIED

British Columbia  – VP Miller presented his written report (Annex 14).m/s/c – Miller/Desbiens

VP Miller informed the group that following a successful grievance outcome, payment for medical exams for drivers to renew their licenses are now paid.
There was a discussion on how any computers brought onto the employer’s premises,  become under the control of management. EVP Chamberlain will get jurisprudence on this subject and provide to the group and post to the UNDE website.

RV 14 – CARRIED

Human Rights Advisor  – Sister McGrath presented her written report (Annex 15).m/s/c – Graham/Chamberlain

Sister McGrath outlined her various activities since the last meeting.

RV 15 – CARRIED

Newfoundland/Labrador and New Brunswick  – VP Graham presented her written report (Annex 16).

VP Graham gave an update on her various portfolios as well as a report of the Locals in her region.m/s/c – Graham/Barker

RV 16 – CARRIED

Resolution: New CSE Localm/s – Joyce/Graham

VP Joyce explained to the group that with 150 CSE members moving into a new building starting in November 2011 that the distance would cause financial hardship on the Local.

RV 17 – DEFEATED

Canadian Federation of Independent Business (CFIB)

VP Kiley shared some information on this organization concerning the issue of public sector pension reform and the need to educate our members to push back on this.

A petition will de developed and will be distributed to delegates this week which they will take back to their home towns to gather signatures.The National President will also send a letter to the President of CFIB, Catherine Swift.

FRIDAY, AUGUST 12

STANDING ITEMS

General Services VP Buck presented her written report (Annex 17).m/s/c – Buck/Turcq

RV 18 – CARRIED

Young Workers Initiative – VP Barker presented her written report (Annex 18).m/s/c – Barker/Buck

VP Barker informed the group that the members have chosen a new logo and are now deciding on merchandise such as shirts to have ordered.The Young Workers also want more access to the website for all Locals.

RV 19 – CARRIED

Finance – VP Turcq presentedhis written report.

Once he consults with Comptroller Loshuk, VP Turcq will change the word “surplus” to something more appropriate to identify funds not yet used.

Local 60303: Discipline Report – VP Graham presented the findings and recommendations following this investigation.

On the report of findings – m/s/c/ – Graham/Turcq

RV 20 – CARRIED

Motion to divide recommendations was CARRIED BY SHOW OF HANDS.

Recommendation #1: Suspension for 5-year period

RV 21 – CARRIED

Recommendation #2: Never hold union office with UNDE or PSAC ever again

RV 22 – DEFEATED

EVP Chamberlain moved to table the following recommendation: “That no union funds be spent on refresher course for the Respondent however new courses or training to assimilate the Respondent into new positions be subject to normal procedures of applying for training.”
CARRIED

Health & Safety  – VP Graham presented her written report (Annex 20). m/s/c -Graham/Chamberlain

RV 23 – CARRIED

Honours & Awards – VP Kiley gave a verbal report and presented a sample of retirement pins to the group.  Once the design and layout are finalized, these will be processed and given out from National Office with the certificates.

Travel for Convention  – VP Verreault expressed concern with last-minute bookings that delegates made for their flights to Calgary which incurs higher cost when done late. A cut-off date for making reservations will be identified for next convention.

Adjournment.