18 January 2011 – Minutes Of The Special General Membership Meeting

30903 Minutes

Meeting held in the 7CFSD Union room.

In Attendance:

Chairperson: Br. Rick Parenteau
Membership: See Attached List

1. Meeting called to order at 4:15pm.

2. President turned the chair over to Br. Rick Parenteau to conduct Local 30903 Bylaw amendments.

3. Reading of UNDE Harassment Policy by Br. Rick Parenteau.

4. Members were given Local 30903 Bylaw Amendment booklet of 49 amendments (See Attached).

5. Introduction by Br. Rick Parenteau about the procedure for amending bylaws.

6. Chair calls for motions to amend Local 30903 Bylaws:
Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (1);
Seconded by Br. Kevin Ilsley.
CARRIED

7. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (2);
Seconded by Br. Kevin Ilsley.
CARRIED

8. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (3);
Seconded by Br. Kevin Ilsley.
CARRIED

9. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (4);
Seconded by Br. Kevin Ilsley.
CARRIED

10. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (5);
Seconded by Br. Kevin Ilsley.
CARRIED

11. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (6);
Seconded by Br. Kevin Ilsley.
CARRIED

12. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (7);
Seconded by Br. Kevin Ilsley.
CARRIED

13. Motion by Sr. Carol McDonald for Local 30903 Bylaw amendment (8);
Seconded by Sr. Jayne Fisher;
President brought forward discussion about new member status with regards to the amendment.
CARRIED

14. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (9);
Seconded by Br. Kevin Ilsley.
CARRIED

15. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (10);
Seconded by Br. Kevin Ilsley.
CARRIED

16. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (11);
Seconded by Br. Kevin Ilsley.
CARRIED

17. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (12);
Seconded by Br. Kevin Ilsley.
CARRIED

18. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (13);
Seconded by Br. Kevin Ilsley.
CARRIED

19. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (14);
Seconded by Br. Kevin Ilsley.
CARRIED

20. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (15);
Seconded by Br. Kevin Ilsley.
CARRIED

21. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (16);
Seconded by Br. Kevin Ilsley.
CARRIED

22. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (17);
Seconded by Br. Kevin Ilsley.
CARRIED

23. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (18);
Seconded by Br. Kevin Ilsley.
CARRIED

24. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (19);
Seconded by Br. Kevin Ilsley.
CARRIED

25. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (20);
Seconded by Br. Kevin Ilsley.
CARRIED

26. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (21);
Seconded by Br. Kevin Ilsley.
CARRIED

27. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (22);
Seconded by Br. Kevin Ilsley.
CARRIED

28. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (23);
Seconded by Br. Kevin Ilsley.
CARRIED

29. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (24);
Seconded by Br. Kevin Ilsley.
CARRIED

30. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (25);
Seconded by Br. Kevin Ilsley.
CARRIED

31. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (26);
Seconded by Br. Kevin Ilsley.
CARRIED

32. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (27);
Seconded by Br. Kevin Ilsley.
CARRIED

33. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (28);
Seconded by Br. Kevin Ilsley.
CARRIED

34. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (29);
Seconded by Br. Kevin Ilsley.
CARRIED

35. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (30);
Seconded by Br. Kevin Ilsley.
CARRIED

36. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (31);
Seconded by Br. Kevin Ilsley.
CARRIED

37. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (32);
Seconded by Br. Kevin Ilsley;
Vice-President brought forth discussion regarding the benefit of new employees running for Local Executive positions;

Motion by Br. Mike Zubrack to amend the motion to read:

Section 2
No member shall be eligible to be nominated to any office of the Local Executive unless the member has attended 75% of all Local meetings open to the general membership held during the 12-month period immediately prior to the day on which the election takes place.

If a member’s employment commences within the 12-month period immediately prior to the day on which the election takes place, then the member must have attended 75% of all Local meetings open to the general membership held during their employment.

Seconded by Br. James Zubrack;
CARRIED

CARRIED

38. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (33);
Seconded by Br. Kevin Ilsley.
CARRIED

39. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (34);
Seconded by Br. Kevin Ilsley.
CARRIED

40. Motion by Br. Mike Zubrack for Local 30903 Bylaw amendment (35);
Seconded by Br. Kevin Ilsley.
Sr. Jayne Fisher brought forth discussion about the duties of the Secretary and the Treasurer;

Motion by Sr. Jayne Fisher to amend the motion to read:

Section 1
The signing officer will be the Secretary/Treasurer and the President or when required the Vice-President shall sign all cheques with the Secretary/Treasurer.

Seconded by Sr. Billie-Jo Brockie;
CARRIED

CARRIED

41. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (36);
Seconded by Br. Kevin Ilsley.
CARRIED

42. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (37);
Seconded by Br. Kevin Ilsley.
CARRIED

43. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (38);
Seconded by Br. Kevin Ilsley.
CARRIED

44. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (39);
Seconded by Br. Mike Zubrack.
CARRIED

45. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (40);
Seconded by Br. Kevin Ilsley.
CARRIED
46. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (41);
Seconded by Br. Mike Zubrack;
Secretary/Treasurer brought forth discussion about Local 30903 audits;

Motion by Br. Kevin Ilsley to amend the motion to read:

Section 9
The financial records of the Local shall be audited once annually by an audit team approved by the Executive Committee.

Seconded by Sr. Isabel Betancourt;
CARRIED

CARRIED

47. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (42);
Seconded by Br. Kevin Ilsley.
CARRIED

48. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (43);
Seconded by Br. Kevin Ilsley.
CARRIED

49. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (44);
Seconded by Br. Kevin Ilsley.
CARRIED

50. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (45);
Seconded by Br. Kevin Ilsley.
CARRIED

51. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (46);
Seconded by Br. James Zubrack.
CARRIED

52. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (47);
Seconded by Br. Kevin Ilsley.
CARRIED

53. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (48);
Seconded by Br. Kevin Ilsley.
CARRIED

54. Motion by Sr. Carla Van Dyk for Local 30903 Bylaw amendment (49);
Seconded by Br. Kevin Ilsley.
CARRIED
55. Members discussed hospitality spending at general membership meetings.

56. Vice-President thanked the Bylaw Committee and everybody involved in Local 30903 Bylaw amendments.

57. Motion by Br. Mike Zubrack to adjourn the meeting;
Seconded by Sr. Jayne Fisher.
CARRIED

58. The meeting was adjourned at 5:17pm.

————————————————–
(1)-Proposed changes:

To replace the Bylaw’s Roman numeral numbering system with a numeric numbering system and make any housekeeping changes to reflect the new system.
-Rationale:
– To make the document easier to reference
(2)-Proposed changes:

To adjust documents format and add a table of contents at the beginning of the document for referencing.
-Rationale:
– To make the document easier to read and reference
– To match the format of the National Bylaws

BYLAW 1
Name of Organization and Location of National
Section 1
This organization shall be known as the UNION OF NATIONAL DEFENCE EMPLOYEES, 7 Canadian Forces Supply Depot Local 30903, and the ‘said’ organization is hereby affiliated to the National Body of the Union of National Defence Employees, and through the National Body is affiliated with the Public Service Alliance of Canada.

(3)-Proposed changes:

Section 1
This organization shall be known as the UNION OF NATIONAL DEFENCE EMPLOYEES, 7 Canadian Forces Supply Depot and offsite workplaces Local 30903, and the ‘said’ organization is hereby affiliated to the National Body of the Union of National Defence Employees, and through the National Body is affiliated with the Public Service Alliance of Canada.
-Rationale:
– To encompass any members of Local 30903 not working at 7CFSD

Section 2
For the purposes of these Bylaws the Union of National Defence Employees, 7 CFSD Local will be referred to as the Local. The National Body of the Union of National Defence Employees will be referred to as the National Body.

(4)-Proposed changes:

Section 2
For the purposes of these Bylaws the UNION OF NATIONAL DEFENCE EMPLOYEES, 7 Canadian Forces Supply Depot and offsite workplaces Local 30903 will be referred to as the Local. The National Body of the Union of National Defence Employees will be referred to as the National Body.
-Rationale:
– To maintain continuity with Proposal (3) [pg.2]

BYLAW 2
Aims and Objectives
Section 1
To encourage all employees of all classifications coming within the jurisdiction of the Department of National Defence 7 CFSD, without regard to race, creed, colour or national origin to share in the full benefits obtainable through membership in a single organization capable of acting on their behalf by becoming members of the Local of the National Body.

(5)-Proposed changes:

Section 1
To encourage all employees of all classifications coming within the jurisdiction of the Local, without regard to race, creed, colour or national origin to share in the full benefits obtainable through membership in a single organization capable of acting on their behalf by becoming members of the Local of the National Body.
-Rationale:
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]
Section 2
To obtain through democratic means legislation which will safeguard and promote the principles of free collective bargaining for all employees of the Department of National Defence 7 CFSD , so that they may enjoy the best possible standard of wages, salaries and other conditions of employment.

(6)-Proposed changes:

Section 2
To obtain through democratic means legislation which will safeguard and promote the principles of free collective bargaining for all employees of the Local, so that they may enjoy the best possible standard of wages, salaries and other conditions of employment.
-Rationale:
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]
Section 3
To protect the interests, rights, and privileges of all employees of the Department of National Defence 7 CFSD by representing any member or group of members in Appeals or Grievances under an established procedure, or in any other matters within the jurisdiction of the Local.

(7)-Proposed changes:

Section 3
To protect the interests, rights, and privileges of all employees of the Local by representing any member or group of members in any matter within the jurisdiction of the Local under an established procedure.
-Rationale:
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]
– To simplify the language of this section

BYLAW 3
Membership
Section 1
Regular Membership

All workers assigned to the Union of National Defence Employees Local 30903 by the Public Service Alliance of Canada or Union of National Defence Employees National Office shall be eligible to apply for membership in the Union.

(8)-Proposed changes:

Section 1
Regular Membership

All workers assigned to the Local shall be eligible to apply for membership in the Union.
-Rationale:
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]

Section 2
Associate Membership [Benefit]

Former members of the Local whose employment with the Department is terminated by:

[a] reaching retirement age;
[b] ill health, when such is certified by the Department as the reason for retirement; or
[c] who, by reason of abolition of position , are separated from their continued employment in the Federal Public Service . Associated members shall not be eligible for executive office in the Local, and shall not have voice or vote in meetings of the Local, but may be provided by Regulations to the Bylaws of the National Body.

(9)-Proposed changes:

Section 2
Honourary Membership

Former members of the Local whose employment with the Department is terminated for any of the following reasons shall have the right to become an honourary member of the Local:

[a] reaching retirement age;
[b] ill health, when such is certified by the Department as the reason for retirement; or
[c] who, by reason of abolition of position , are separated from their continued employment in the Federal Public Service . Honourary members shall not be eligible for executive office in the Local, shall not have voice or vote in meetings of the Local, but may be accorded such privileges of membership for such length of time as may be provided by Regulations of the Bylaws of the National Body.
-Rationale:
– Title changed to ‘Honourary’ to maintain continuity with National Bylaw 3 Article 2
– To clarify the language of the Section
Section 3
All regular members shall be required to pay dues.

-No changes:

Section 3
All regular members shall be required to pay dues.
-Rationale:
– N/A
(10)-Proposed changes:

-To create a new Bylaw heading named ‘Membership Responsibilities’ for Bylaw 3 Sections 4, 5, 6, and 7

BYLAW 4
Membership Responsibilities
-Rationale:
– To maintain the same format as the National Bylaws
– To better identify the purpose and intent of the Sections
Section 4
Upon being granted membership in this Local, and for the terms of such membership, each member of this Local is deemed to have agreed to abide by and to be bound by the provisions of these Bylaws, the Bylaws of the National Body and the Constitution of the Public Service Alliance of Canada.

(11)-Proposed no changes:

Section 1
Upon being granted membership to the Local, and for the terms of such membership, each member of the Local is deemed to have agreed to abide by and to be bound by the provisions of these Bylaws, the Bylaws of the National Body and the Constitution of the Public Service Alliance of Canada.
-Rationale:
– To maintain continuity with Proposal (10) [pg.10]
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]
Section 5
Upon being granted membership in this Local, and for the term of such membership, each member of this Local is deemed to nominate, constitute and appoint the National Body and the Public Service Alliance of Canada as their agent to negotiate with their employer on their behalf in the spheres of competence of the National Body and the Public Service Alliance of Canada respectively.

(12)-Proposed changes:

Section 2
Upon being granted membership in the Local, and for the term of such membership, each member of the Local is deemed to nominate, constitute and appoint the National Body and the Public Service Alliance of Canada as their agent to negotiate with their employer on their behalf in the areas of jurisdiction of the National Body and the Public Service Alliance of Canada respectively.
-Rationale:
– To maintain continuity with Proposal (10) [pg.10]
– To simplify the wording in accordance with Bylaw 1 Section 2 [pg.3]
– To clarify the intent of the Section
Section 6
Upon being granted membership in the Local, the National Body and the Alliance, and for the term of such membership, each member of the Local is deemed to nominate, constitute and appoint the Public Service Alliance of Canada as their agent for the purpose of entering into collective bargaining with their employer under collective bargaining in the Public Service of Canada and the Public Service Alliance of Canada shall have the power through its duly appointed agents to ratify and sign agreements reached through collective bargaining, conciliation and arbitration procedures established by law for the Public Service of Canada.

(13)-Proposed changes:

Section 3
Upon being granted membership in the Local, the National Body and the Public Service Alliance of Canada (PSAC), and for the term of such membership, each member of the Local is deemed to nominate, constitute and appoint the PSAC as their agent for the purpose of entering into collective bargaining with their employer under collective bargaining in the Public Service of Canada. PSAC shall have the power through its duly appointed agents to ratify and sign agreements reached through collective bargaining, conciliation and arbitration procedures established by law for the Public Service of Canada.
-Rationale:
– To maintain continuity with Proposal (10) [pg.10]
– To identify the acronym ‘PSAC’ to simplify references to the Public Service Alliance of Canada
Section 7
Any employee who revokes their membership and subsequently wishes to apply for readmission to membership will be granted reinstatement in accordance with Bylaw 4, Article 1 of the Bylaws of the National Body.

(14)-Proposed changes:

Section 4
Any employee who revokes their membership and subsequently wishes to apply for readmission to membership will be granted reinstatement in accordance with the Bylaws of the National Body.
-Rationale:
– To maintain continuity with Proposal (10) [pg.10]
– To broaden the reference to maintain continuity in case the National Bylaws are amended

BYLAW 5
Membership Dues
Section 1
Membership dues shall be levied in accordance with Bylaw 5 of the National Body.

(15)-Proposed changes:

Section 1
Membership dues shall be levied in accordance with the Bylaws of the National Body.
-Rationale:
– To broaden the reference to maintain continuity in case the National Bylaws are amended

BYLAW 6
Form of Organization
Section 1
The officers of the Local shall consist of a President , one Executive Vice President, a Secretary/ Treasurer, and one Health and Safety Officer. These officers shall be elected according to the Section 6 of this Bylaw and their duties shall be consistent with Bylaw 6 of these Bylaws.

(16)-Proposed changes:

Section 1
The officers of the Local shall consist of a President, one Vice-President, a Secretary/Treasurer, and one Health and Safety Officer. For the purpose of efficiency and ease of operation, the Local may divide the responsibilities of the Secretary/Treasurer in accordance with the National Bylaws.
-Rationale:
– To maintain continuity with Proposal (24) [pg.25]
– To allow the Local the flexibility to divide the Secretary/Treasurer responsibilities in accordance with National Bylaw 7 Article 3
Section 2
The Executive shall consist of President, Executive Vice-President ,Secretary/ Treasurer, Health and Safety Officer, Employment Equity Officer/ Chief Steward and the Stewards of the Local.

The Local Executive shall meet monthly for the proper conduct of Local affairs. Special Meetings may be called by the Local President whenever deemed necessary.

(17)-Proposed changes:

Section 2
The Executive Committee shall consist of the Officers of the Local, the Chief Steward, the Stewards of the Local and the Employment Equity Representative.

The Executive Committee shall hold regular monthly meetings for the proper conduct of Local affairs. Special Meetings of the Executive Committee may be called by the President whenever deemed necessary.

-Rationale:
– To better identify the Executive as a committee
– To simplify the members of the committee in accordance with Bylaw 6 Section 1 [pg.16], Bylaw 7 [pg.23-37], and Proposal (27) [pg.33]
– To better identify the committee’s meeting schedule
Section 3
Shop stewards may be appointed by the Executive Committee, elected by a group of members in the area to be represented by the Steward. For the purpose of these Bylaws a group of members shall be interpreted as an occupational group of members as specified and defined by the Public Service Commission or members within a definable unit of 7 CFSD [such Units shall be defined to be any unit having a Commanding Officer], for unit discipline. All Shop Stewards and all Executive members shall attend meetings and sign attendance books. Stewards and Executive members missing two meetings a year without proper cause will be relieved of their Stewardship or Office.

(18)-Proposed changes:

Section 3
Stewards may be appointed by the Executive Committee, or elected by a group of members in the area to be represented by the Steward. For the purpose of these Bylaws a ‘group of members’ shall be interpreted as an occupational group of members as specified and defined by the Public Service Commission or members within a definable section of the Local [such sections shall be defined to be any section having a Branch Head, Section Head or Supervisor responsible for discipline].

All members of the Executive Committee shall attend meetings and sign attendance books. Those members missing two meetings a year without just cause may be relieved of their Stewardship or Office.
-Rationale:
– To maintain continuity with Bylaw 7 Section 6 [pg.35]
– To better identify representable sections and how stewards are elected
– The wording “may” added to allow for extenuating circumstances within our Local for the retention of Stewards
Section 4
Regular meetings of the Local will be held every three months. Special meetings may be called whenever deemed necessary by the Executive Committee, or when a signed petition by 20% or more members in good standing requests the Executive Committee to hold a Special Meeting. The General Membership must receive 14 days notice of the date, time and the place of the meetings. Special Meetings must have 7 days notice with date, time and place.

(19)-Proposed changes:

Section 4
Regular General Membership Meetings of the Local will be held every three months. Special Meetings may be called whenever deemed necessary by the Executive Committee, or when a signed petition by 20% or more members in good standing requests the Executive Committee to hold a Special Meeting. The general membership must receive 14 days notice of the date, time and the place of a regular General Membership Meeting. The general membership must have 7 calendar days notice with date, time and place of a Special Meeting.
-Rationale:
– To better identify the two types of meetings talked about in the Section
– To better identify the time schedule for the notices of meetings
Section 5
A regular Annual membership meeting will be held for the purpose of receiving annual reports from the Officers, consideration of such business as may be required by these Bylaws. The Annual meeting, where practical, will be held during November. When this is deemed impractical, the annual meeting may be advanced or delayed for a period not greater than one month in each case. The general membership must receive at least 14 days notice of the Annual General Meeting.

(20)-Proposed changes:

Section 5
A regular Annual General Membership Meeting will be held for the purpose of election of Officers, presentation of financial statements, receiving annual reports from the Officers, and consideration of such business as may be required by these Bylaws. The Annual General Membership Meeting, where practical, will be held during November. When this is deemed impractical, the Annual General Membership Meeting may be advanced or delayed for a period not greater than one month. The general membership must receive at least 14 calendar days notice of the Annual General Membership Meeting.
-Rationale:
– To better identify ‘Annual General Membership Meeting
– To better identify the purpose of the meeting in accordance with Proposal (36) [pg.45]
Section 6
As of the Annual General Meeting in November 1989 the elections for the Officers of the Local will be conducted as follows:
President and Secretary/ Treasurer will be elected for a 2 year term.
Executive Vice – President and Health / Safety Officer will be elected for a 2 year term.

The Executive Vice President and Health/ Safety Officer will be elected for a 1 year term and a 2 year term thereafter.

(21)-Proposed changes:

Section 6
The Executive Committee shall be due for election on a two-year rotational basis, as set out in the following schedule effective immediately:

[a] In even years, the Vice-President and the Health and Safety Officer will each be elected for a two year term.

[b] In odd years, the President and the Secretary/Treasurer will each be elected for a two year term.
-Rationale:
– To simplify the language of the election schedule
– To allow for an overlap in experience within the Executive Committee

*The Employment Equity representative is not included in this schedule and is a similar position to the Chief Steward and Stewards *
Section 7
The Agenda for the Meetings shall be out to the membership no less than 7 days prior to all meetings.

(22)-Proposed changes:

Section 7
The Agenda for the meetings shall be out to the membership no less than 7 calendar days prior to all meetings of the Local.
-Rationale:
– To better identify the schedule for Agendas to be available to the membership

BYLAW 7
Duties of Officers
Section1
The President Shall :

[a] Chair or appoint a Chair at all meetings of the Local and Executive Committee and enforce a due observance of the Bylaws.

[b] Have a vote only in case of a tie.

[c] Sign with the Secretary/ Treasurer all bills or orders for payment of money.

[d] Have supervision in all matters connected with obtaining of evidence of violation of the Bylaws.

[e] Appoint all committees and shall be Ex-Officio Member of all committee.

[f] Decide cases of emergency and shall make a report of the decision to the Executive Committee at their next Executive Meeting.

(23)-Proposed changes:

Section1
The President shall:

[a] Chair or appoint a Chair at all meetings of the Local and Executive Committee and enforce a due observance of the Bylaws.

[b] Be a member of the Executive Committee with full voice and shall have a vote only in case of a tie.

[c] Sign with the Secretary/Treasurer all bills or orders for payment of money, with the exception of payments that the President is the payee.

[d] Have supervision in all matters connected with the obtaining of evidence of violation of the Bylaws; with the exception of allegations against his/her office, which will be deferred to the Vice President.

[e] Appoint all committees; with the approval of the Executive Committee he/she shall be Ex-Officio Member of all committees.

[f] Decide cases of emergency and shall make a report of the decision to the Executive Committee at their next Executive Meeting.
-Rationale:
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.18] and their role
– To allow for better transparency with the signing of funds in accordance with Proposal (35) [pg.44]
– To allow better transparency with regard to violations of the position
– To allow the Executive Committee collectively to have a say who is best to be Ex-Officio member of committees
Section 2
The Executive Vice President shall:

[a] Assist the President in the discharge of the duties as requested.

[b] In the case of the absence, death, disqualification or resignation of the President, shall succeed to the Office for the remainder of the term.

[c] Compile and maintain an alphabetical list of the names of the members, their residences and telephone numbers.

[d] Should the office of the Executive Vice President become vacant, the Executive Committee shall appoint a successor Pro-Term and at the next General Meeting of the Local, an election shall take place in accordance with the Bylaws governing the election of officers.

(24)-Proposed Changes:

Section 2
The Vice-President shall:

[a] Assist the President in the discharge of the duties as requested.

[b] In the case of the absence, death, disqualification or resignation of the President, shall succeed to the Office for the remainder of the term.

[c] Compile and maintain an alphabetical list of the names of the members, their mailing address and telephone numbers.

[d] Should the office of the Vice-President become vacant, the Executive Committee shall appoint a successor Pro-Term and at the next Annual General Membership Meeting of the Local, an election shall take place in accordance with the Bylaws governing the election of officers.

[e] Sign with the Secretary/Treasurer all bills or orders for the payment of money in the absence of the President, or when the President is the payee.

[f] Be a member of the Executive Committee with full voice and vote.
-Rationale:
– To better identify the position and maintain continuity throughout the document
– To better identify the desired information
– To allow for elections to take place at the Annual General Membership Meeting in accordance with Proposal (20) [pg.20]
– To allow for better transparency with the signing of funds in accordance with Proposal (35) [pg.43]
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.17] and their role

Section 3
The Secretary/Treasurer shall:

[a] Attend all meetings of the Local and the Executive Committee, keep correct minutes of the proceedings, execute such writings as may be required by the Local or the Executive Committee, preserve the books, papers and all documents pertaining to the office.

[b] Perform other duties as pertaining to this office or are assigned by the Executive Committee.

[c] Receive all monies due to the Local, and assessments for the members and pay all bills that have been passed by the Executive Committee and countersigned by the President, or the Executive Vice President in the absence of the President.

[d] Deposit all funds in the bank designated by the Local in the name of the Union of National Defence Employees Local 30903, 7 CFSD to be drawn out only by a cheque signed by the Secretary /Treasurer and the President or the Executive Vice President in the absence of the President, covering bills approved by the Executive.

[e] Submit the books for audit by the Executive Committee, present a statement of receipts and disbursements at all regular general meetings, and when required to do so by the Executive Committee, produce for inspection by them all books, paper, documents or other property belonging to the Local which may be in possession of the Secretary/ Treasurer.

[f] Keep a true account with the Local and its members, in a set of books belonging to the Local. Upon vacating the office shall transfer without encumbrance all books, paper, funds and assets belonging to this Local to the successor in office.

[g] Submit a detailed itemized Budget at the Annual General Membership Meeting in December.

[h] Should the office of the Secretary/ Treasurer become vacant, the Executive Committee shall appoint a successor pro tem and at the next general meeting of the Local an election shall take place in accordance with the Bylaws governing the election of officers.

[i] Distribute a copy of all Executive Committee Minutes at the next General Membership Meeting.

(25)-Proposed changes:

Section 3
The Secretary/Treasurer shall: [Note: Secretary(S), Treasurer(T)]

[a] Attend all meetings of the Local and the Executive Committee.
(S)(T)

[b] Keep correct minutes of the proceedings, execute such writings as may be required by the Local or the Executive Committee.
(S)

[c] Preserve the books, papers and all documents pertaining to the office.
(S)(T)

[d] Perform other duties as pertaining to this office or are assigned by the Executive Committee.
(S)(T)

[e] Receive all monies due to the Local, and assessments for the members and pay all bills that have been passed by the Executive Committee and countersigned by the President, or the Vice-President.
(T)

[f] Deposit all funds in the bank designated by the Local in the name of the Union of National Defence Employees Local 30903, 7 CFSD to be drawn out only by a cheque signed by the Secretary/Treasurer and the President or the Vice-President in the absence of the President or when the President is the payee, covering bills approved by the Executive Committee.
(T)

[g] Submit the books for audit by the Executive Committee, present a statement of receipts and disbursements at all regular General Membership Meetings.
(S)(T)

[h] Produce for inspection all books, paper, documents or other property belonging to the Local when required to do so by the Executive Committee or the regional or national authority.
(S)(T)

[i] Keep a single true financial account with the Local and its members, in a set of books belonging to the Local.
(T)

[j] Upon vacating the office shall transfer without encumbrance all books, paper, funds and assets belonging to this Local to the successor in office.
(S)(T)

[k] Submit a detailed itemized Budget at the Annual General Membership Meeting.
(T)

[l] Should the office of the Secretary/Treasurer become vacant, the Executive Committee shall appoint a successor Pro-Term and at the next Annual General Membership Meeting of the Local, an election shall take place in accordance with the Bylaws governing the election of officers.
(S)(T)

[m] Distribute a copy of all Executive Committee Minutes at the next general membership meeting.
(S)

[n] Be a member of the Executive Committee with full voice and vote.
(S)(T)

-Rationale:
– To create provisions for identifying duties pertaining to Secretary and Treasurer if split
– To split [a] into [a], [b], [c] to single out duties performed
– To change [letters] for continuity with changes
– To simplify the language in accordance with Proposal (24) [pg.25] and with Proposal (35) [pg.43]
– To split [e] into [g], [h] to single out duties performed
– To allow for elections to take place at the Annual General Membership Meeting in accordance with Proposal (20) [pg.201]
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.17] and their role
Section 4
The Health/ Safety Officer shall:

[a] Be Ex-Officio member to all Health/ Safety Committees.

[b] Have supervision in all matters connected with the obtaining of evidence of violation with the health and safety laws and regulations.

[c] Provide a written report on the cause and corrective action for the prevention of any further accidents happening.

[d] Appoint or ask the Executive Committee to call for an election in all sections where Health /Safety Committee member is needed, with the approval of the Executive Committee.

[e] Review all subsection Health/ Safety Meetings minutes and action any items necessary.

[f] Perform other such duties as pertained to this office or are assigned by the Executive Committee.
[g] Should the office of Health/Safety Officer become vacant, the Executive Committee shall appoint a successor pro tem, and at the next General Meeting of the Local an election should take place in accordance with the Bylaws governing the election of officers.

(26)-Proposed changes:

Section 4
The Health and Safety Officer shall:

[a] Be Ex-Officio member to all Health and Safety Committees.

[b] Have supervision in all matters connected with the obtaining of evidence of violations regarding health and safety laws and regulations.

[c] Provide a written report on the cause and corrective action for the prevention of any further accidents happening.

[d] Appoint or ask the Executive Committee to call for an election in all sections where a Health and Safety Committee member is needed, with the approval of the Executive Committee.

[e] Review all subsection Health and Safety Meetings minutes and action any items necessary.

[f] Perform other such duties as pertained to this office or are assigned by the Executive Committee.

[g] Should the office of Health and Safety Officer become vacant, the Executive Committee shall appoint a successor Pro-Term, and at the next Annual General Membership Meeting of the Local an election should take place in accordance with the Bylaws governing the election of officers.

[h] Be a member of the Executive Committee with full voice and vote.
-Rationale:
– To better identify the position and maintain continuity throughout the document
– To better identify the purpose of the language in the Section
– To allow for elections to take place at the Annual General Membership Meeting in accordance with Proposal (20) [pg.20]
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.17] and their role

Section 5
The Chief Shop Steward shall:

[a] Be a member of the Executive Committee and have a vote in all matters.

[b] Be elected for a 2 year term by a 51% MAJORITY OF Stewards in attendance at an Executive Meeting or appointed by the Executive Committee, if one has not been elected, in the month of January.

[c] Be directly responsible in all matters to the president of the Local.

[d] Be charged with the responsibility of all Stewards, the recommendation to the Executive Committee the appointment or revocation of Stewardship and also in recommending to the Executive Committee the required training courses.

[e] Under normal circumstances not to hold the office of any other Executive position.

[f] Write up a monthly report on all grievances and complaints; give a copy to the Executive Committee.

[g] Send all grievances, when completed and reply is received to the National Office and one copy is to be filed in the Locals office.

[h] Should the office of the Chief Shop Steward become vacant, a successor will be appointed by the Executive Committee pro tem and an election shall take place at next Executive Committee as I para [b].

(27)-Proposed changes:

Section 5
The Chief Steward shall:

[a] Be a member of the Executive Committee with full voice and vote.

[b] Be elected for a 2 year term by a simple majority of the Executive Committee in attendance at the Executive Committee Meeting in the month of January.

[c] Be directly responsible in all matters pertaining to the position to the President of the Local.

[d] Be charged with the responsibility for all Stewards, the recommendation to the Executive Committee for the appointment or revocation of Stewardship and also recommending the required training courses.

[e] Under normal circumstances not hold the office of any other Executive position.

[f] Write up a monthly report on all grievances and complaints, for submission to the Executive Committee.

[g] Send all finalized grievances to the National Office as per National Bylaws, and retain one copy securely locked in the Locals office.

[h] Should the office of the Chief Steward become vacant, a successor will be appointed by the Executive Committee Pro-Term and an election shall take place at the next January Executive Committee Meeting.
-Rationale:
– To better identify the position and maintain continuity throughout the document
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.17] and their role
– To clarify and maintain continuity with the language about the election of the position
– To simplify the language in the section

Section 6
The Steward shall:

[a] Attend all Executive meetings, except special meetings that have been called by the President or the Executive Committee.

[b] Post all notices of meetings, hand out any information that is given to them, meet all new co-workers in the area they represent and introduce them to the Executive Committee at the earliest time possible.

[c] Perform other duties which pertain to the office.

[d] Should the office of Steward become vacant, a successor will be elected by the section or appointed by the Executive Committee.

(28)-Proposed changes:

Section 6
The Steward shall:

[a] Attend all Executive meetings, except special meetings that have been called by the President or the Executive Committee.

[b] Post all notices of meetings, hand out any information that is given to them, meet all new co-workers in the area they represent and introduce them to the Executive Committee at the earliest possible time.

[c] Perform other duties which pertain to the office.

[d] Should the office of Steward become vacant, a successor will be elected by the section or appointed by the Executive Committee.
-Rationale:
– So many other sections were being changed; we couldn’t let this one go that easily
Section 7
The Employment Equity Officer shall:

[a] Chair the Employment Equity Committee of the Local once formed.

[b] Be responsible to bring Employment Equity issues that arise from within the Local.

[c] Provide written reports on EE attended, within a timely manner (to be determined by the Executive), for distribution to the General Membership at the next General Meeting.

[d] Provide advice on Employment Equity issues to the Local.

[e] Attend Local Executive meetings

[f] Obtain training as required with emphasis on PSAC or UNDE courses.

(29)-Proposed changes:

Section 7
The Employment Equity Representative shall:

[a] Chair the Employment Equity Committee of the Local once formed.

[b] Be responsible to bring Employment Equity issues that arise from within the Local.

[c] Provide written reports on Employment Equity Meetings attended, in a timely manner as determined by the Executive Committee, for distribution to the general membership at the next general membership meeting.

[d] Provide advice on Employment Equity issues to the Local.

[e] Be a member of the Executive Committee with full voice and vote.

[f] Attend training as required with emphasis on the duties of the position.
-Rationale:
– To better identify the position and maintain continuity throughout the document
– To clarify what is meant by ‘EE’ and the report’s distribution
– To establish the position as a member of the Executive Committee in accordance with Bylaw 5 Section 2 [pg.17] and their role
– To clarify training

BYLAW 8
Election of Officers
Section 1
The majority of the Executive Committee shall form a quorum. The Executive Committee shall have all power of the Local except the power to rescind or alter the Bylaws thereof. In the Executive Committee shall be vested the power to admit or expel any member for just cause, subvert or bring into disrepute the name and objective of the Local.

(30)-Proposed changes:

-Rationale:
– Not needed in the Bylaw for ‘Election of Officers’
Section 2
The election of Officers shall be carried out in accordance with the Bylaws of the National Body covering the election of Local Officer.

(31)-Proposed changes:

Section 1
The election of Officers shall be carried out in accordance with the Bylaws of the National Body covering the election of Local Officer.
-Rationale:
– To maintain continuity with Proposal (30) [pg.38]
Section 3
No member shall be eligible to be nominated to any office of the Local Executive unless the member has attended 75 % of all Local meetings open to the general membership held during the 12-month period immediately prior to the day on which the election takes place.

(32)-Proposed changes:

Section 2
No member shall be eligible to be nominated to any office of the Local Executive unless the member has attended 75 % of all Local meetings open to the general membership held during the 12-month period immediately prior to the day on which the election takes place.
-Rationale:
– To maintain continuity with Proposal (30) [pg.38]
Section 4
The Component (UNDE) Vice- President of the area or the Component (UNDE) Vice-President Alternates or a representative of the PSAC Regional office or a UNDE Local Officer shall be invited to all annual general meetings. The Component (UNDE) Vice-President or (UNDE) Vice-Presidents Alternates or PSAC Regional representative or (UNDE) Local officer shall conduct the elections at these meetings.

(33)-Proposed changes:

*Delete this section.

-Rationale:
– National Bylaw 10 already outlines this information

Section 5
All persons nominated for positions within the Local shall have a nominator and it shall be seconded.

(34)-Proposed changes:

Section 3
All persons nominated for positions within the Local shall have a nominator and it shall be seconded.
-Rationale:
– To maintain continuity with Proposal (30) [pg.38] and with Proposal (33) [pg.41]

BYLAW 9
Finances
Section 1
The signing officer will be the Secretary/ Treasurer, President or in the absence of the President the Executive Vice-President shall sign all cheques.

(35)-Proposed changes:

Section 1
The signing officer will be the Secretary/Treasurer and the President. In the absence of the President or when the President is the payee, the Vice-President shall sign all cheques with the Secretary/Treasurer.

*When the Secretary/Treasurer is the payee the President and the Vice-President shall sign all cheques.*
-Rationale:
– To allow for better transparency with the signing of funds in accordance National Bylaw 12 Article 8
Section 2
The fiscal year shall end on September 30.

-No changes:

Section 2
The fiscal year shall end on September 30.
-Rationale:
-N/A
Section 3
An audited financial statement will be submitted to the National President immediately following the annual membership meeting in November and shall be forwarded to the National President by registered mail only.

(36)-Proposed changes:

Section 3
An audited financial statement will be submitted to the UNDE National President immediately following the Annual General Membership Meeting and shall be forwarded by registered mail only.
-Rationale:
– To better identify which president
– To better identify which meeting in accordance with Proposal (20) [pg.20]
– To simplify the language
Section 4
A detailed audited financial statement shall be signed by the person who performed the audit to the annual general membership meeting of the Local. This audit shall be made available to the membership 7 days prior to the annual meeting.

(37)-Proposed changes:

Section 4
A detailed audited financial statement shall be signed by the person who performed the audit. This audit shall be made available to the general membership 7 calendar days prior to the Annual General Membership Meeting when it will be presented.
-Rationale:
– To clarify the timeline for the audit
-To maintain continuity of the meeting with Proposal (20) [pg.20]
Section 5
All financial records shall be retained for the legal period prescribed by the Income Tax Act as interpreted by the Minister of National Revenue.

(38)-Proposed changes:

Section 5
All financial records shall be retained for the legal period prescribed by the National Bylaws.
-Rationale:
– To broaden the reference to maintain continuity in case the National Bylaws are amended
Section 6
All financial records shall be maintained in an approved manner as advised by the National Executive.

-No changes:

Section 6
All financial records shall be maintained in an approved manner as advised by the National Executive.
-Rationale:
– N/A
Section 7
The National President will be advised of the bank or banking agency used.

(39)-Proposed changes:

Section 7
The National office and its respective Vice-President of the Region will be advised of the bank or banking agency used.
-Rationale:
– To maintain continuity with National Bylaw 12 Article 7
Section 8
The President, on the approval of the Executive Committee, shall have the power to raise or disperse any monies or assets belonging to the Local, not in excess of $300.00. The details and necessity of such actions will be reported to the next regular meeting. Individual expenditures in excess of $50.00 shall be in referred to a regular general meeting for approval.

(40)-Proposed changes:

Section 8
The President, on the approval of the Executive Committee, shall have the power to raise or disperse any monies or assets belonging to the Local, not in excess of $300.00. The details and necessity of such actions will be reported to the next regular general membership meeting. Individual expenditures in excess of $300.00 shall be in referred to a regular general membership meeting for approval.
-Rationale:
– To clarify the money amounts
– To clarify which meetings to report dispersements
Section 9
The annual audit shall be done by an independent auditor approved by the Executive Committee.

(41)-Proposed changes:

Section 9
The financial records of the Local shall be audited once annually by a firm of chartered or certified accountants approved by the Executive Committee.
-Rationale:
– To have better transparency for the annual audit
– Same format as National Bylaw 12 Article 1

BYLAW 10
General
Section 1
Unless expressly provided otherwise by these Bylaws, all decisions requiring a vote shall be decided by a simple majority.

-No changes:

Section 1
Unless expressly provided otherwise by these Bylaws, all decisions requiring a vote shall be decided by a simple majority.
-Rationale:
– N/A
Section 2
Nothing in these Bylaws shall be construed to conflict with the Bylaws of the National Body.

-No changes:

Section 2
Nothing in these Bylaws shall be construed to conflict with the Bylaws of the National Body.
-Rationale:
– N/A
Section 3
[a] The President of the Local named in Bylaw VI, Section I, shall be deemed to be elected delegate to all National Component Conventions and Council of Locals. The remainder of the delegates shall be elected according to Bylaw 9, Article 3 of the National Bylaws.

[b] The delegates and alternates to all other Conventions of the Local shall be elected from the floor of a general membership meeting. No member shall be eligible to be nominated unless the member has attended 75% of all Local membership meetings open to the general membership held during the 12 month period immediately prior to the day on which the election takes place. Any observers shall be decided and elected from the floor of a general membership meeting.

[c] Delegates for the National Conventions will be selected in accordance with Bylaw 11, Article 5, 6, 7, 8, 10, and 11 of the National Body.

(42)-Proposed changes:

Section 3
[a] The President of the Local shall be deemed to be elected delegate to all National Component Conventions and Council of Locals. The remainder of the delegates shall be elected in accordance with the National Bylaws.

[b] The delegates and alternates to all other Conventions of the Local shall be elected from the floor of a general membership meeting. No member shall be eligible to be nominated unless the member has attended 75% of all Local membership meetings open to the general membership held during the 12 month period immediately prior to the day on which the election takes place. Any observers shall be decided and elected from the floor of a general membership meeting.

[c] Delegates for the National Conventions will be selected in accordance with the National Body.

-Rationale:
– To simplify the language and allow for amendments to the National bylaws
– To broaden the references to maintain continuity in case the National Bylaws are amended
Section 4
Majority of voting members in attendance at a general or annual meeting will constitute a quorum.

(43)-Proposed changes:

Section 4
A majority of the voting members in attendance at a General Membership Meeting or an Annual General Membership Meeting will constitute a quorum.
-Rationale:
– To better identify the meetings and to maintain continuity
Section 5
Standing Committees may be established with the approval of the members.

-No changes:

Section 5
Standing Committees may be established with the approval of the members.
-Rationale:
– N/A
Section 6
An interpreter or translator shall be provided for any person with special needs at all meetings, when a one week notice is given that anyone needing one will be attending the meeting.

-No changes:

Section 6
An interpreter or translator shall be provided for any person with special needs at all meetings, when a one week notice is given that anyone needing one will be attending the meeting.
-Rationale:
– N/A

BYLAW 11
Amendments to Bylaws
Section 1
These Bylaws may be amended by a two-third (2/3) majority of the voting members in attendance at a regular general meeting or an annual meeting.

(44)-Proposed changes:

Section 1
These Bylaws may be amended by a two-third (2/3) majority of the voting members in attendance at a general membership meeting.
-Rationale:
– To simplify the intent of this section
Section 2
The motion to amend these Bylaws must be given in writing to the Executive Committee to read out at the general or annual meeting. The first meeting will be the notice of motion and the second meeting the vote shall take place.

(45)-Proposed changes:

Section 2
The motion to amend these Bylaws must be given in writing to the Executive Committee to read out at the General Membership Meeting or the Annual General Membership Meeting. The first meeting will be the notice of motion when copies of the proposed changes will be distributed to the membership. At the second meeting the vote shall take place.
-Rationale:
– To clarify the meetings and intent of the section

BYLAW 12
Conduct of Meetings
Section 1
Rule 1

[a] Opening of the meeting by the President:
[i] Take a census for a time of the meeting
[ii] Any unfinished business will be placed on the Agenda for the next meeting

[b] Reading of the Minutes of the previous meetings
[i] Executive Meeting
[ii] General meeting

[c] Unfinished or deferred business

[d] Nomination of officers

[e] Election of Officers

[f] Installation of Officers

[g] Secretary / Treasurer report
[i] Finance
[ii] Correspondence

[h] Report of Committees

[i] New Business

[j] Question Period
[i] 5minute time limit per-person
[ii] any question not answered must go to the next general meeting as per new business

[k] Adjournment

Rule 2

Start of Meeting

At the hour appointed, the President shall take the Chair and call the meeting to order. In case the President is absent or has been disqualified, the Executive Vice President shall assume the Chair. In the absence or disability of the President and the Executive Vice President, the Secretary/ Treasurer shall call the meeting to order and temporary Chairperson shall be elected.

Rule 3

Permission to Speak

Every member wishing to speak shall rise and address themselves to the Chairperson.

Rule 4
Right to Floor

When two or more members rise at once, the Chairperson shall name the member who is entitled to the floor.

Rule 5
Sequence

After the member declared by the Chairperson to have the floor has finished speaking, the second member who rose simultaneously with them shall be entitled to speak before a third person shall be allowed the floor.

Rule 6
Motion in Writing

Every motion shall be reduced to writing, signed by the mover and seconder.

Rule 7
Motions

After a motion shall be stated by the Chairperson, it shall be deemed to be in possession of the Union, but may be withdrawn at any time with the consent of the mover and seconder.

Rule 8
Procedure for Discussing Motions

No question shall be put by the Chairperson unless regularly moved and seconded, nor be open for consideration until so put, and when put, no other motion shall be receivable unless it be a motion:

[i] to adjourn
[ii] to lay on the table
[iii] to take a vote
[iv] to postpone
[v] to refer
[vi] to amend

These several motions, if made shall have precedence in the order above stated and the first, second and third, thereof shall be decided without debate.

Rule 9
Recording Vote

The “Yeas” and “Nays” shall be taken and recorded on the call of three members

Rule 10
Calling Members to Order

Any member who may have been called to order for manifestation of temper or improper feeling must apologize to the Local or to any aggrieved member, if required to do so by the Chairperson and shall not speak again on the pending question, except to explain or apologize, unless permitted to do so by the Chairperson.

Rule 11

Bourinot’s Manuel

All Rules of Order not being provided herein shall be governed by Bourinot’s Parliamentary Usages.

Rule 12
Motion to Change Procedure

A motion to allow or suspend the Order of Procedure for the remainder of a meeting, may at any time, be carried by a vote of 51% of the members present and voting thereon, but no motion to suspend or alter such Order of Procedure for a longer term shall at any time be put to a vote.

(46)-Proposed changes:

Section 1
Rule 1 – Meeting Format

[a] Opening of the meeting by the President:
[i] Take a census for a time of the meeting
[ii] Reading of the Harassment Policy
[iii] Any unfinished business will be placed on the Agenda for the next meeting

[b] Reading of the Minutes of the previous meetings
[i] Executive Committee Meetings
[ii] General Membership Meeting or Annual General Membership Meeting

[c] Unfinished or deferred business

[d] Nomination of officers

[e] Election of Officers

[f] Installation of Officers

[g] Secretary Treasurer report
[i] Finance
[ii] Correspondence

[h] Report of Committees

[i] New Business

[j] Question Period
[i] 5 minute time limit per-person
[ii] Any question not answered must go to the next General Membership Meeting as new business

[k] Adjournment

Rule 2 – Start of Meeting

At the hour appointed, the President shall take the Chair and call the meeting to order. In case the President is absent or has been disqualified, the Vice-President shall assume the Chair. In the absence or disability of the President and the Vice-President, the Secretary/Treasurer shall call the meeting to order and a temporary Chairperson shall be elected.

Rule 3 – Permission to Speak

Members wishing to speak shall rise and address themselves to the Chairperson.

Rule 4 – Right to Floor

When two or more members rise at once, the Chairperson shall name the member who is entitled to the floor.

Rule 5 – Sequence

After the member declared by the Chairperson to have the floor has finished speaking, the second member who rose simultaneously with them shall be entitled to speak before a third person shall be allowed the floor.

Rule 6 – Motion in Writing

Every motion shall be reduced to writing in the minutes, naming the Mover and the Seconder.

Rule 7 – Motions

After a motion has been made it shall be deemed to be in possession of the Union, but may be withdrawn with the consent of the Mover and Seconder.

Rule 8 – Procedure for Discussing Motions

No question shall be put by the Chairperson unless regularly moved and seconded, nor be open for consideration until so put, and when put, no other motion shall be receivable unless it be a motion:

[i] to adjourn
[ii] to lay on the table
[iii] to take a vote
[iv] to postpone
[v] to refer
[vi] to amend

These several motions, if made shall have precedence in the order above stated and the first, second and third, thereof shall be decided without debate.

Rule 9 – Recording Vote

The “Yeas” and “Nays” shall be taken and recorded at the request of three or more members.

Rule 10 – Calling Members to Order

Any member who may have been called to order for manifestation of temper or improper feeling must apologize to the Local or to any aggrieved member, if required to do so by the Chairperson and shall not speak again on the pending question, except to explain or apologize, unless permitted to do so by the Chairperson.

Rule 11 – Bourinot’s Manuel

All Rules of Order not being provided herein shall be governed by Bourinot’s Parliamentary Usages.

Rule 12 – Motion to Change Procedure

A motion to allow or suspend the Order of Procedure for the remainder of a meeting, may at any time, be carried by a vote of simple majority of the members present and voting thereon, but no motion to suspend or alter such Order of Procedure for a longer term shall at any time be put to a vote.
-Rationale:
– Format changes for clarity
– Rule 1: – added Reading Harassment Policy in accordance with National Office
– To better clarify the meetings
– Rule 2: – To maintain continuity with Proposal (24) [pg.26]
– Rule 3: – To simplify language
– Rule 6: – To clarify the intent of the rule
– Rule 7: – To clarify the intent of the rule
– Rule 9: – To clarify the intent of the rule
– Rule 12: – To clarify the intent of the rule
Section 2
Majority Vote

All questions not otherwise provided for shall be determined by a majority vote.

-No changes:

Section 2
Majority Vote

All questions not otherwise provided for shall be determined by a majority vote.
-Rationale:
– N/A
Section 3
Speaking More than Twice

No member shall speak more than twice on the same question or more that once until all others have had an opportunity, nor more that 5 minutes, unless by special permission of the Chairperson.

-No changes:

Section 3
Speaking More than Twice

No member shall speak more than twice on the same question or more that once until all others have had an opportunity, nor more that 5 minutes, unless by special permission of the Chairperson.
-Rationale:
– N/A
Section 4
Calling the Vote

The Chairperson, while presiding, shall state every question coming before the meeting and immediately before putting it to a vote shall ask, “Is this meeting ready for the question”? Should no member rise to speak, then the Chairperson shall rise to state the question and after they have risen, no member shall speak upon it unless by consent of the Chairperson. The Chairperson shall announce the votes and decisions of the meeting on all subjects.

(47)-Proposed changes:

Section 4
Calling the Vote

The Chairperson, while presiding, shall state every question coming before the meeting and immediately before putting it to a vote shall ask, “Is this meeting ready for the question?” Should no member rise to speak, then the Chairperson shall rise to state the question and after they have risen, no member shall speak upon it unless by consent of the Chairperson. The Chairperson shall announce the votes and decisions of the meeting on all subjects.
-Rationale:
– Housekeeping change
Section 5
Authority of Chairperson

A member may be called to order by the Chairperson while speaking, then the debate must be suspended and the member must take their seat until the question of order is decided.

-No changes:

Section 5
Authority of Chairperson

A member may be called to order by the Chairperson while speaking, then the debate must be suspended and the member must take their seat until the question of order is decided.
-Rationale:
– N/A
Section 6
Point of Order

The Chairperson may speak on points of order in preference to other